Frequently asked questions

We have prepared some frequently asked questions (FAQs) that will be of interest to people who wish to submit abstracts.

You can also download a PDF version of this frequently asked questions page. 

FAQs

Submitting an abstract

Why submit an abstract to the Hospice UK conference?

Submitting an abstract is a great way to share and disseminate your work and ideas. It has benefits for both the individual and the organisation you work for. It enables a public discussion of your work as well as opportunities to meet and talk with others to learn from and share similar ideas and experiences.

Accepted abstracts will appear on Hospice UK’s website and in a conference supplement published by BMJ Supportive & Palliative Care. 

How will accepted abstracts be presented at the conference?

Abstracts will be presented as short talks (oral presentations) or displayed as posters.

Oral presentations

Oral presentations are for a maximum of 15 minutes (10 minutes presentation, plus 5 minutes for questions) and will be grouped in themed sessions.  

Posters

Posters will be displayed throughout conference in the exhibition hall. The main author or one of the authors, if an abstract has been submitted by several people, is expected to be available by their poster/s during breaks to discuss their work.

As in 2016, we’ll be:

  • selecting a number of posters as the topic of a poster discussion session at conference on a pre-arranged date and time
  • awarding prizes to one of the posters selected for the discussion sessions, and to one of the displayed posters

The criteria for the poster prizes will be design, content and innovation.

Do you only accept abstracts on clinical topics?

No, anyone can submit an abstract if it meets the criteria listed below. We are keen to hear from anyone involved in the hospice and wider palliative care sector – whether that is in a clinical role or in communication, education, governance, income generation or management. 

Can we submit abstracts about work which has already been presented at other conferences? 

Yes, we are happy to consider abstracts about work which has been presented elsewhere. This is because our conference attracts a broader audience than more targeted events or than conferences whose focus is exclusively on research. 

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Writing an abstract

The text of your abstract should not exceed 300 words, excluding the title, authors’ names and references. The title should not exceed 100 characters.

Abstracts must be written in English and any abbreviations explained.

In order to facilitate the anonymous review process, the abstract text should not contain information about its authors or employing organisations.

Where appropriate, you: 

  • should use generic, rather than proprietary, names of drugs
  • need to indicate the source of any funding of your work

Top tips for getting your abstract accepted:

  • Report on something that is of interest, relevant, topical or important.
  • Make sure your title is interesting and don't exceed the specified length of 100 characters.
  • Make sure you complete all the author(s’) details and that they agree the final content of the abstract. 
  • Follow the guidance above and keep to the 300 word limit.
  • Make sure you spell check your work as we can only make minor changes at proof stage.
  • Make sure it is clear:
  • why you did/are doing/plan to do the work (background)
  • what is the gap in practice or evidence (background)
  • what is the aim of the work (aim)
  • how you did/are doing/will do the work (methods)
  • Be clear about what you found/are finding/want to find. Make sure it is related to your aim and methods. (results)
  • What do the results mean? (conclusion)
  • What is your take home message? (conclusion)

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Accepted abstracts

If an abstract is accepted for presentation, do the authors have to attend conference?

If your abstract is accepted for presentation, at least one of the named authors must register and pay to attend the whole conference.

Do you offer any financial support to people giving an oral presentation or displaying a poster?

If you work in a hospice which is a full member of Hospice UK, and your abstract is accepted for presentation, one of the authors may be able to apply for a conference bursary towards the cost of attending conference. Availability of conference bursaries will be advertised on our website. 

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Categories of abstracts

The on-line submission form asks you to select the category in which you want to submit your abstract, as either completed work or work in progress.

Completed work

This category showcases completed work in order to stimulate discussion and knowledge about its impact on care, sustainability, generalisability, and whether it can be duplicated.

Typically, it will include completed research or formal evaluation/report of an intervention, activity, service or literature review and describe:

  • the context and issue
  • why it is important
  • what was done
  • how it was evaluated
  • outcomes or impact
  • current or future relevance to local, regional or national practice, policy, education or research
  • sustainability and future funding considerations

Work in progress

This category invites debate about ongoing work of, for example, work in progress of an intervention, activity, service or review of literature.

Typically, it will describe:

  • the context and issue
  • why it is important
  • what is being done and how it is being evaluated
  • objectives for outcomes and potential impact
  • current or future relevance to local, regional or national practice, policy, education or research
  • sustainability and future funding considerations

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Reviewing and scoring abstracts

How will abstracts be reviewed and scored?

The review process is anonymous, ie reviewers do not know the names or workplace of people whose abstracts they review. Each pair of reviewers scores a selection of abstracts against the set criteria. Their scores inform decisions about who will be invited to give short talks, to display a poster or to participate in the poster discussion session.

Criteria

  • Background: rationale or gap in knowledge/practice that the work is based upon is clearly stated and relevant to hospice and palliative care
  • Aim(s): objectives clearly stated
  • Methods: clearly described and appropriate to aims
  • Results: clearly described and application indicated
  • Interpretation and conclusions: supported by results

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Timeline

  • The deadline for submitting an abstract is 5pm on Monday 12 June 2017.
  • You will receive an automated email response confirming receipt. If you do not receive this, please contact maninder@compleatconference.co.uk.
  • Once you have submitted your abstract, you will not be able to edit the content.
  • Once your submision is complete please click on the 'Back to your abstracts' button under the Hospice UK logo to view your abstract(s) and also to submit a new one. This page will indicate which abstracts you have saved for later and also those that have been submitted successfully to the review stage.
  • Should you have any queries, please contact Maninder Sahota.

Contact us

If the FAQs didn’t answer your question or you would like to talk to us about your project and the Call for Papers please get in touch via email at conference@hospiceuk.org.   

Submit your abstract now.

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