Frequently asked questions

We have prepared some frequently asked questions (FAQs) that will be of interest to people who wish to submit abstracts.

 

You can also download a PDF version of this frequently asked questions page. 

FAQs

Submitting an abstract

Why submit an abstract to the Hospice UK conference?

Submitting an abstract is a great way to share and disseminate your work and ideas. It has benefits for both the individual and the organisation you work for. It enables a public discussion of your work as well as opportunities to meet and talk with others to learn from and share similar ideas and experiences.

Accepted abstracts will appear on Hospice UK’s website and in a conference supplement published by BMJ Supportive & Palliative Care. 

How will accepted abstracts be presented at the conference?

Abstracts will be presented as short talks (oral presentations) or displayed as posters.

Oral presentations

Oral presentations are for a maximum of 15 minutes (10 minutes presentation, plus 5 minutes for questions) and will be grouped in themed sessions.  

Posters

Posters will be displayed throughout conference in the exhibition hall. The main author or one of the authors, if an abstract has been submitted by several people, is expected to be available by their poster/s during breaks to discuss their work.

As in 2016, we’ll be:

  • selecting a number of posters as the topic of a poster discussion session at conference on a pre-arranged date and time
  • awarding prizes to one of the posters selected for the discussion sessions, and to one of the displayed posters

The criteria for the poster prizes will be design, content and innovation.

Do you only accept abstracts on clinical topics?

No, anyone can submit an abstract if it meets the criteria listed below. We are keen to hear from anyone involved in the hospice and wider palliative care sector – whether that is in a clinical role or in communication, education, governance, income generation or management. 

Can we submit abstracts about work which has already been presented at other conferences? 

Yes, we are happy to consider abstracts about work which has been presented elsewhere. This is because our conference attracts a broader audience than more targeted events or than conferences whose focus is exclusively on research. 

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Writing an abstract

The text of your abstract should not exceed 300 words, excluding the title, authors’ names and references. The title should not exceed 100 characters.

Abstracts must be written in English and any abbreviations explained.

In order to facilitate the anonymous review process, the abstract text should not contain information about its authors or employing organisations.

Where appropriate, you: 

  • should use generic, rather than proprietary, names of drugs
  • need to indicate the source of any funding of your work

You can pick up further tips on writing an abstract reading a recent ehospice article ‘How to write a compelling abstract for Hospice UK’s national conference’.

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Accepted abstracts

If an abstract is accepted as an oral presentation or as an oral poster, do the authors have to attend conference? 

If your abstract is accepted for oral presentation or as an oral poster, one of the named authors who is doing the presentation must register and pay to attend the day of their presentation.

If an abstract is accepted as a displayed poster, do the authors have to attend conference? 

If your abstract is accepted for displayed poster, at least one of the named authors must register and pay to attend some of the conference and make their own arrangements for putting up and taking down their poster.

Do you offer any financial support to people giving an oral presentation or displaying a poster?

If you work in a hospice which is a full member of Hospice UK, and your abstract is accepted for presentation, one of the authors may be able to apply for a conference bursary towards the cost of attending conference. Availability of conference bursaries will be advertised on our website. 

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Categories of abstracts

The on-line submission form asks you to select the category in which you want to submit your abstract, as either completed work or work in progress.

Completed work

This category showcases completed work in order to stimulate discussion and knowledge about its impact on care, sustainability, generalisability, and whether it can be duplicated.

Typically, it will include completed research or formal evaluation/report of an intervention, activity, service or literature review.  

Work in progress

This category invites debate about ongoing work of, for example, work in progress of an intervention, activity, service or review of literature.

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Reviewing and scoring abstracts

How will abstracts be reviewed and scored?

The review process is anonymous, ie reviewers do not know the names or workplace of people whose abstracts they review. Each pair of reviewers scores a selection of abstracts against the set criteria. Their scores inform decisions about who will be invited to give short talks, to display a poster or to participate in the poster discussion session.

Criteria

Your abstract will be assessed under the following headings.

  • Background: What is the rationale or gap in knowledge/practice that the work is based upon?
  • Aim(s): What does the work/project aim to achieve and for who?
  • Methods: What are/were the methods used to deliver or evaluate the work/project?
  • Results What are/were the anticipated results and how will they make a difference for hospice and palliative care?
  • Conclusions: Do the conclusions seem logical from the completed or anticipated results and/or are there recommendations for hospice and palliative care?

The abstract reviewers will also consider how innovative or of interest to hospice and palliative care your abstract is.

Please see our imaginary examples of ‘likely to be accepted’ and ‘unlikely to be accepted’ abstracts. 

Good luck and we look forward to receiving your abstract!

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Timeline

  • The deadline for submitting an abstract is 5pm on Monday 12 June 2017.
  • You will receive an automated email response confirming receipt. If you do not receive this, please contact maninder@compleatconference.co.uk.
  • Once you have submitted your abstract, you will not be able to edit the content.
  • Once your submision is complete please click on the 'Back to your abstracts' button under the Hospice UK logo to view your abstract(s) and also to submit a new one. This page will indicate which abstracts you have saved for later and also those that have been submitted successfully to the review stage.
  • Should you have any queries, please contact Maninder Sahota.

Contact us

If the FAQs didn’t answer your question or you would like to talk to us about your project and the Call for Papers please get in touch via email at conference@hospiceuk.org.   

Submit your abstract now.

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