Frequently asked questions
We have prepared some frequently asked questions (FAQs) that will be of interest to people who wish to submit abstracts.
You can also download a PDF version of this frequently asked questions page.
Submitting an abstract
Why submit an abstract to the Hospice UK conference?
Submitting an abstract is a great way to share and disseminate your work and ideas. It has benefits for both the individual and the organisation you work for. It enables a public discussion of your work as well as opportunities to meet and talk with others to learn from and share similar ideas and experiences.
Accepted abstracts will be published by BMJ Publishing Group Limited (BMJ) in a special online supplement of the journal BMJ Supportive & Palliative Care (BMJSPC).
By submitting your abstract you agree that, if selected for the Conference, you give BMJ an exclusive licence for its publication in BMJSPC in the terms of BMJ’s standard licence (https://s16086.pcdn.co/wp-content/uploads/2017/01/BMJ-Journals-conference-abstract-licence-OA-and-non-OA.pdf)
How will accepted abstracts be presented at the conference?
Abstracts will be presented as short talks (oral presentations) or displayed as posters.
Oral presentations are for a maximum of 15 minutes (10 minutes presentation, plus 5 minutes for questions) and will be grouped in themed sessions.
Posters will be displayed throughout conference in the exhibition hall. The main author or one of the authors, if an abstract has been submitted by several people, is expected to be available by their poster/s during breaks to discuss their work.
Following the tradition of previous years, we’ll be awarding a prize to one of the posters, courtesy of the BMJ Supportive & Palliative Care. The criteria for the poster prize will be design, content and innovation.
Do you only accept abstracts on clinical topics?
No, anyone can submit an abstract if it meets the criteria listed below. We are keen to hear from anyone involved in hospice, palliative and end of life care in the voluntary sector, NHS and other sectors and across the full range of roles, including clinicians, educationalists, fundraisers, marketers, managers, social workers, trustees and volunteers.
Can we submit abstracts about work which has already been presented at other conferences?
Yes, we are happy to consider abstracts about work which has been presented elsewhere. This is because our conference attracts a broader audience than more targeted events or than conferences whose focus is exclusively on research.
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If an abstract is accepted as an oral presentation, do the authors have to attend conference?
If your abstract is accepted for oral presentation, one of the named authors who is giving the presentation must register and pay to attend on the day of their presentation. Given the limited time available, we recommend that only one author presents an abstract.
If an abstract is accepted as a displayed poster, do the authors have to attend conference?
If your abstract is accepted for display as a poster, at least one of the named authors must register and pay to attend some of the conference and make their own arrangements for putting up and taking down their poster.
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Categories of abstracts
The online submission form asks you to select the category in which you want to submit your abstract, as either completed work or work in progress.
This category showcases completed work in order to stimulate discussion and knowledge about its impact on care, sustainability, generalisability, and whether it can be duplicated.
Typically, it will include completed research or formal evaluation/report of an intervention, activity, service or literature review.
Work in progress
This category invites debate about ongoing work of, for example, work in progress of an intervention, activity, service or review of literature.
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Writing an abstract
The text of your abstract should not exceed 300 words, excluding the title, authors’ names and references. The title should not exceed 100 characters.
Abstracts must be written in English and any abbreviations explained.
In order to facilitate the anonymous review process, the abstract text should not contain information about its authors or employing organisations.
Where appropriate, you:
- should use generic, rather than proprietary, names of drugs
- need to indicate the source of any funding of your work
You can pick up further tips on writing an abstract by reading the ehospice article ‘How to write a compelling abstract for Hospice UK’s national conference’.
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Reviewing and scoring abstracts
How will abstracts be reviewed and scored?
The aim of the anonymous peer review process is to give everyone an equal opportunity for their abstract to be selected for an oral presentation or displayed poster.
The reviewers do not know the names or workplace of people whose abstracts they review. Each pair of reviewers scores a selection of abstracts against a set criteria of headings. Their scores inform decisions made at the final abstract decision meeting on 6 August about who will be invited to give short talks or to display a poster.
We strongly advise you to describe enough detail under each of the headings so that the peer reviewers can allocate scores for your abstract.
Each of our peer reviewers score your abstract out of a maximum of 18 points under the following headings:
- Background: What is the rationale or gap in knowledge/practice that the work is based upon? (maximum 3 points)
- Aim(s): What does the work/project aim to achieve and who for? (maximum 3 points)
- Methods: What are/were the methods used to deliver or evaluate the work/project? (maximum 3 points)
- Results: What are/were the anticipated results and how will they make a difference for hospice and palliative care? (maximum 3 points)
- Conclusions: Do the conclusions and recommendations for hospice and palliative care seem logical from the completed or anticipated results? (maximum 3 points)
- How innovative or of interest to hospice and palliative care is the abstract? (maximum 3 points)
The peer reviewers will also be asked for their recommendation for oral presentation, displayed poster or declined as well as given an opportunity to add any final comments.
To see the scoring criteria sheet click here.
We have also produced the following imaginary examples of abstracts with explanations as to why they would or wouldn’t be accepted:
Good luck and we look forward to receiving your abstract!
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- The deadline for submitting an abstract is 5pm on Monday 17 June 2019.
- You will receive an automated response confirming your abstract has been submitted for review. If you do not receive this, please contact firstname.lastname@example.org.
- Once you have submitted your abstract, you will not be able to edit the content.
- To submit you will need to click on the ‘Submit Abstract’ button where you will then be prompted to either login using an existing account, register or continue as a guest. We advise that if you have not already done so, you register a new account as this will allow you to log back into your profile at a later date and view the status of your abstract submission.
- Please register using the email address you wish to be contacted on in relation to your abstract/s.
- The link is: http://compleatconference.co.uk/events/hospiceuk-2019
- If you have any problems submitting your abstract, please email email@example.com.
- During the week of 5 August, we’ll let you know whether your abstract has been accepted.
- Should you have any queries, please contact Lisa Gibb.
If the FAQs didn’t answer your question or you would like to talk to us about your project and the Call for Papers please get in touch via email at firstname.lastname@example.org.
Submit your abstract now.
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